Exhibitor Center

Welcome to the Benefits Forum & Expo 2019 event exhibitor center - your resource for all event related details including: registration, hall set-up/tear down, travel information, shipping details and key contacts.

Deadlines
ASAP
Company Description and Logo
50 to 100-word company description as well as company logo in EPS format

Please submit to patrice.deza@sourcemedia.com
8/26/19
Freeman warehouse shipping begins
8/28/19
Hotel Conference Rate Cutoff
See Hotel Accommodations section below to make your room reservation.
9/4/19
Freeman Discount Price Deadline
9/6/19
Staff Registration due
Our registration system does not allow multiple registrations at once. You must register each staff member individually.
9/18/19
Freeman warehouse shipping ends

Exhibitor and Sponsor Information

Freeman is the official decorating company for Benefits Forum & Expo 2019. All services should be placed at least four weeks prior to the conference. Please refer to the links below.

Chairs/table are not included with your booth; all booth furnishing must be ordered through Freeman.

Exhibitor Move-In
Wednesday, September 25, 2019
11:00 a.m. - 3:00 p.m.
Exhibitor Move-Out
Friday, September 27, 2019
10:00 a.m. - 2:00 p.m.

Exhibit Hours

Below are our dedicated hall hours. The exhibit hall will remain open while attendees are in session, resulting in light traffic. Although it is not required to have a staff member at your booth during the non-dedicated hours, please use your discretion. The exhibit hall hours are subject to revision at any time.

Wednesday, September 25, 2019
5:15 p.m. - 7:15 p.m.
Networking Reception
Thursday, September 26, 2019
9:15 a.m. - 10:15 a.m.
Networking Breakfast

12:45 p.m. - 2:15 p.m.
Networking Lunch

3:55 p.m. - 4:15 p.m.
Networking Break

5:00 p.m. - 7:00 p.m.
Networking Reception
Friday, September 27, 2019
9:15 a.m. - 10:00 a.m.
Networking Breakfast

Exhibitor Staff Registration

To register your staff for the conference, complete the online Staff Registration Form below. Please refer to your sponsorship agreement for the number of complimentary staff passes allotted to your company. Register your team by Friday, September 6, 2019.

Click here to register your team

Hotel Accommodations

Be sure to book your hotel rooms now! SourceMedia has reserved a block of rooms at the Wynn Las Vegas at a special discounted room rate of $259/ single room ( excluding taxes and resort fees).

To secure a room, contact the hotel's reservations department at (888) 320-9966 and refer to the Benefits Forum & Expo room block. Rooms are available on a first come, first served basis. The cut-off date to receive the discounted group rate is Wednesday, August 28, 2019. After this date, rooms and rates will be based on availability.

Shipping Information

Warehouse Shipping Address:

Exhibiting Company Name / Booth # _________
Benefits Forum & Expo 2019
C/O FREEMAN
6675 W Sunset Road
Las Vegas, NV 89118

Contact Information

Conference Logistics
Patrice Deza - Castillo
patrice.deza@sourcemedia.com
Program Related Questions
Sales Related Questions