5 compliance management software tools to watch

As policies change and regulations continue to develop, employers must remain vigilant on compliance matters. Using HR compliance software enables employers to easily maintain and manage the information they need to support regulatory adherence — from the Affordable Care Act to tax reform — using a single, secure and centralized database. The programs also help employers store, share and manage important documents, such as W-4s. These five software providers have caught the eyes of EBN editors and are presented in alphabetical order.


Assignar aims to assist employers in keeping documents, licenses and certificates — such as ISO 45001 and AS/NZS 4801 — current with fully customizable alerts and reminders so they never miss a deadline. Further, the software automatically logs any auditable incidents, and every action/form submission is automatically tracked in an audit trail.
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ComplianceHR sets up employers to onboard new workers with customized state by state and federal compliant documents. The software also provides a pay practices app to keep in compliance with state by state regulations such as meal and rest break obligations, minimum wage requirements and travel compensation.
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Cezanne helps employers keep in full compliance with its suite of employee management tools. Cezanne offers functionalities to ensure all required data — including PTO plans, certifications and health and safety — is tracked. Documents can be uploaded and stored securely, and alerts are triggered when action is required.
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Smart Apps

Smart Apps, by HR Direct, gives employers an automated process to complete I-9 and W-4 forms accurately and quickly. The software aims to allow employers to ditch the bulky paperwork required by law, and will notify employers when it’s safe to discard old forms.


Vista, by PDS, helps employers maintain compliance with ACA reporting responsibilities. For example, the software provides automatic scheduling and calculation of initial and standard measurements to determine employee healthcare eligibility and stability periods. Additionally, it tracks the movement of hours to manage employees moving up to or down from the 30-hour ACA mandate.